So it’s year’s end and you can’t wait to splash the big numbers across your CFO’s desk. The one year mark on your MPS initiative has passed and things are going reasonably well. There is still some grumbling about the shared print devices, but you chalk it up to whiny employee syndrome. So what if you have to wait a little and walk a little for that print job? Reducing the carbon footprint is a corporate responsibility. After all, look at how much it is saving your organization. It’s worth a little labor time to compensate for the huge savings you are going to reveal!
Managed Print Services Myth or Fact Number Three…
Consolidating devices always means big savings and reduction of your carbon footprint
The calculations are in…$0.006 for black and white prints and $0.06 for color saved your organization over 34% by your calculations! It’s easy math, so no way to argue it. You submit your yearend report to the CFO and can’t wait to hit him up for the raise. When you get the call to go to his office, you’re not surprised. He probably can’t wait to give you not only a raise, but a big fat promotion too! When you open his door and see the Business Manager and CIO in his office too, you are a bit puzzled. It seems the Business Office got stuck with the leases and maintenance agreement portion of the MPS agreement and it increased their costs by over 40%. When those costs were added to the click charges, the actual cost-per-page rate was at 15 cents for mono and 29 cents for a color page. Not only that, but the page counts increased by 12% over last year so costs went way out of control!
You struggle to find the silver lining. What about the reduction in the carbon footprint, huh? With less devices, there is less electricity consumed, less consumable waste. It’s worth something to exhibit ecological responsibility, wouldn’t you agree? Then comes the report from new software that measures the kilowatt usage. Turns out multi-function devices have a lot more moving parts, hence require more energy. Section two of the report reveals that only 2.5% of the prints were tabloid prints and they were all being printed by 3 end users that are in two departments. It looks like out of the twelve tabloid multifunction devices you spent significantly more money on, you only needed two with tabloid feature. Even worse, there was only 10 faxes all year by one end user. Twelve fax boards totaled an additional $10,788. Well how could you have known that information? There were reports that told us who was printing the most and how many pages per job. Turns out the labor hours lost by users who were printing thousands of 1-4 page jobs a week far exceed any saving possible on a shared device, even if it really only cost .006 and .06. Wow! Who would ever have thought that was possible to find out?
Turns out the CIO met with a vendor who offered a free analysis utilizing software that not only could tell what the devices were doing, but end user habits too.